Business Control

Expense management and card issuing platform enabling virtual card management.

Introduction
Intro slides
Overview
Web portal for companies
Use cases
How to integrate with BC API as corporation

Introduction

Business Control is a sophisticated multifunctional platform that connects card issuing, expense management, Token Management and other functionalities. The platform can be used by banks or fintechs to bring additional value to their business customers:

Companies can easily issue cards for their employees.
Manager can setup limits of cards for his employee.
Employee can use business card for payments in eCommerce and face-to-face environment through Apple Pay, Google Pay or other NFC solutions.
Company administration or finance can get invoices in scanned form and not in paper.
Company finance team can receive various reports on employee expenses.
Company accounting team can receive direct reports to accounting system.

The platform consists of two interfaces:

Web portal - available for Partner and to his business customers; enables creation of cards, group management and other use cases. Check here for more information.
Mobile application - available for employee; enables registration, card management, invoice scanning and other use cases. Check here for more information.
iOS and Android SDKs. In case you would like to integrate Business Control use cases in your app you can use our mobile SDKs for easy integration.

Please read other sections for detailed product understanding.

Intro slides

Business control

Business Control is an advanced technologically business solution for growing needs of modern companies. This product allows employers to create and deliver instantly a temporary business Mastercard card to employees. Virtual card in mobile application can be used for: NFC and e-commerce payments.

Readiness: Live,
White label solution available: Yes,
Implementation time: 3 months from contracting,
Administration Panel for management: Yes,
Integration with: Apple Pay, Google Pay.

Click on the screens below to experience our application on an interactive prototype.

Overview

The Business Control platform by Verestro enables digital card issuing and expense management for modern companies. By adapting to the changing needs of the current small, medium companies and big corporations and business customers digital, Business Controls enables companies to create and deliver instantly a temporary business Mastercard card to employee, simplify invoice collections and settlements of expenses.

If you are a bank or fintech you can offer a new product for your business customers and increase revenues.

The platform consists of web portal and mobile application or SDK. The simplest white label solution can be delivered in 3 months from start of the project.

Purpose and scope

This product guide provides a high-level overview of Business Control. This document covers the following topics:
• description of possible configurations,
• granting access,
• description of main processes as: login, reset password, cards import, redemption of card,
• additional and optional functionalities.

Terminology

This section explains a number of key terms used in this document.

Name	Description
Operator/portal user	The user working using web portal.
End-user/mobile user	A corporate employee who received a card and uses a mobile app.
Payment history	It’s possible that transaction history will be stored on Verestro wallet server for infinite time (this setting can be specified during onboarding with Mastercard). If these options are enabled, MPA can retrieve transaction history for given card and payment instrument ID. Transactions are returned in corresponding parts for better user experience. Particular transaction may appear on the list with delay – depending on integrated external components.
Session token	Access to the system by a application user is secured using a session token to uniquely associate the session with the user. It is required to perform any action.
sFPANs (Subordinate Funding Pan)	Valid card numbers supplied by the Issuer. All payment messages will be delivered to the Issuer with this card number in Data Element 02.
Funding Card Alias	A name given to the ultimate funding account to which payments will flow. This name is assigned by the Issuer and should be recognisable to the Corporate who owns the account. E.g. “JoeCorp HR USDollar”.
CSV	Comma Separated Values.
Digital Tokens	This is the surrogate card number that is inserted into the NFC chip in the Mobile phone. For tap payments, this is the number shared with the Point of sale device. On all message flows; it is mapped by Mastercard to its parent sFPAN. The Issuer will then map the sFPAN to the Funding Account.
Virtual Card	This is the optional card number for eCommerce payments - number entered at the eCommerce checkout page. On all message flows; it is mapped by Mastercard to its parent sFPAN. The Issuer will then map the sFPAN to the Funding Account.
Approval	In the context of Business Control, this is the assignment of a specific card for a certain period of time to a defined user.
Reapproval	By reapproval is meant the process of changing the data of a specific card assignment. Limits or date range can be changed.
Mobile reapproval	The process of changing a specific assignment initiated by the end user - which means through the use of a mobile application.
Group limit	This limit determines the maximum amount with which anyone in the group can assign a card to a user and the maximum amount on a card that can be accepted in a given group if an assignment confirmation request comes in from a group with a lower limit.

Key Use Cases

Below we present a list of key use cases enabled on Business Control platform. We are constantly working on new functionalities that are adding value to the product:

issue virtual card for employee,
setup card limits (time, date, transaction limits etc.),
manage groups in companies (departments or teams),
scan invoices,
present reports for accounting purposes,
and many more.

Security

The systems offered by Verestro are fully secure, which is confirmed by current third-party certificates. As we store card and payment data we are obliged to comply with strict legal requirements. Card data are stored in a specially designed environment - Data Core. This environment is PCI DSS certified. The PCI-DSS standard guarantees the security of payment card data. It ensures that sensitive information is properly guarded and provides maximum security in the payment process.
We achieve high security standards by, among other things :
1. Building and maintaining network security - the need to build and maintain a firewall configuration that protects cardholder data, not using manufacturers' default passwords and settings.
2. Protecting cardholder data - protecting stored cardholder data, encrypting data transmissions when using public networks.
3. Maintaining a payment management program - using regularly updated anti-virus systems, developing secure systems and applications.
4. Implementing strong access control methods - limiting access to cardholder data to only those with a business need, assigning each user a unique ID, limiting physical access to cardholder data.
5. Regular network monitoring and testing - testing security systems and processes, controlling access to network resources and cardholder data.
6. Maintaining information security policies - relying on security policies for employees and vendors.

Architecture

Business Control uses Verestro's distributed systems to provide the highest quality of service. It is practically the best architectural solution these days. As mentioned in the previous chapter, the communication between services is completely secure, maintaining the highest security standards. This kind of system guarantees not only high efficiency, due to the division of responsibilities between the components, but also allows for easy and fast scaling of the system according to the customer's requirements.

Access and Configuration

Access solutions

The access to Admin Portal in available in 3 ways:

direct traffic through VPN - requires VPN reconfiguration on both sides,
block access to the domain and allow access from a particular IP address (specific IP addresses or a range of addresses) - configuration required on Verestro side,
free access for everyone, who have an account in Admin Portal (no matter if VPN configuration or IP address are set.

Admin Portal is available on two environments:

test environment (dev/UAT environment),
production environment.

Sample of test environment (URL): https://corporate-panel-nameofclient.verestro.dev/
Sample of production environment (URL): https:// corporate-panel-nameofclient.verestro.com/

Configuration

Time settings for individual functionalities

Business Control has a several default parameters related to the time of each action. Table below describes particular action and time related to the action.

Functionality	Description	Default time on beta environment	Default time on production environment
Operator session time.	Session after successful login to the panel.	60 minutes	15 minutes
Session reminder popup.	Time after which a popup appears asking to extend or end the session.	55 minutes	10 minutes
Mobile session time.	Session after successful login to the beta mobile application.	15 minutes	15 minutes
SMS lock time.	Determines the time after sms count will be erased and sms resend will be available.	24h	24h
Reset password OTP.	Validity of OTP during password reset process.	900s	900s

Automatic job configuration of Business Control

Functionality	Description	Default start time
Expiring outdated approvals.	The time when cards whose assignment has expired are removed from enduser.	Every full hour
Generating transaction reports.	Time when mechanism of generating reports for pending reports is starting.	Every 15th minute

Requirements for password

Functionality	Description
Mobile password length.	8-250 chars.
Portal password length.	8-30 chars.
Password (both mobile & portal) requirements .	upper-case letter, lower-case letter, special character and digit.

Mobile apps configuration

Completion of product configuration (T&C regulations, imported cards, created limits and user structures) is required to test mobile applications.

For beta environment testing, it is necessary to provide the project manager with information about the type of device and the data for which test cards are to be assigned. This is related to separate app delivery solutions for each platform.

In the case of a production environment, the application is provided by authorized and official application stores dedicated to that environment.

Beta environment

In the initial stages of the project, the mobile application can be delivered as an APK file to be installed manually on the device. It is also possible to set up an automatic distribution center for test versions, in which case it is enough to provide Verestro with a list of email addresses to which invitations to the test system will be sent. Each user will receive an individual registration link and AppTester software (a fully secure component of the Google Firebase system) or TestFlight software (Apple's standard way to distribute test applications that meet the latest functional and security requirements). Both of the distribution ways allow to download each version of the application and deliver new versions in real time to testers.

Production environment

Once the testing phase is complete, Verestro generates applications that must be signed with the appropriate set of keys and then, using procedures appropriate to the specific distribution site (Apple AppStore or Google Play), added to the app stores. Once the application is in the store, any user can easily and quickly install the application and update it automatically.

Roles in the System

Issuer Administrator

Created in the new Issuer setup process after legal and contractual issues are completed. Associated with the flow of configuring corporations related to the Issuer. Could see the corporations associated in the system and their cards along with limits.

Corporate level

The following section provides information about the actions that vary according to the level of authority in the corporate structure and key capabilities common to the roles contained in the corporation.

Functionality	Corporate Administrator	Corporate Manager	Accountant
Add new corporate operator (administrator, manager, user).	Yes	X	X
Create new group.	Yes	X	X
View all groups.	Yes	Yes	X
View own group and groups below, view group members.	Yes	Yes	X
Reset password group members.	Yes	X	X
View, lock/unlock, remove from the EndUser, assigned cards from own and group below.	Yes	Yes	X
Assign cards.	Yes	Yes	X
View approvals history from own group or group below.	Yes	Yes	Yes
View awaiting card assignment from group below.	Yes	Yes	Yes
Accept/decline approval from group below.	Yes	Yes	X
Edit existing approval from own group.	Yes	Yes	X
View all assigned cards and approvals.	Yes	Yes	X
View assigned cards and approvals for own group and groups below.	Yes	Yes	Yes

As may be seen from the table above, the main differences between admin and manager concern adding new operators to the corporation. In contrast, the context of a user is usually narrowed down to its own group or actions directly related to particular user-level operator.

The manager and user roles are fully configurable. It can contain decreasing privileges in comparison to Admin or completely different functionalities.

Corporate Administrator

This is a role that guarantees full authority in the corporate context. It has access to manage the hierarchy of groups and portal operators. Corporate Administrator has a privilege to assign cards and has access to all the details of the corporation.

Corporate Manager

The role of manager in a corporation almost exactly matches with the administrator's capabilities. The difference is the inability to add new portal users and manage groups.

Accountant

The basic role in the corporation, should be assigned to a lower level user. Capabilities are limited to displaying cards from their own group and below and transactions. That means Accountant cannot view approvals from groups higher in the hierarchy and group section.

Mobile user - Enduser

Flow of creating the mobile user account doesn’t depends on portal. End-user could install application and register without any invitation. Until the card is received from the system, it can use the mobile application capabilities. Only the assignment of the card binds him strongly to the system. Importantly, the code necessary to assign the card is sent to the phone number and e-mail address given by the portal operator on the assignment form, but the end user can redeem the code on any account (so on an account registered with different data than the one provided in the form). In such case it is required to provide the OTP code sent to the number from the form. As a result, the user can use one account for both private and corporate cards (but the authentication sent to the corporate data is required).

Notifications

This section contains all push messages and email messages that are sent in the system.

The following breakdown was used:

emails regarding the basic functionality of the portal and sent to the operator,
emails concerning the business processes of the product and sent to the operator,
emails regarding the product's business processes and sent from the end-user,
push notifications sent to the end-user.

Emails from Admin Panel to operator

Process	Topic	Details	Comment
Invitation to the system	Set password to administration panel	Hello! You are receiving this e-mail because an account was created for you, and you need to set a new password. <button to set password> Regards, <corporation>	Standard email sent when portal operator added new operator.
Login process	Login code	Hello! Your login code: <code> Regards, <corporation>	Standard AP email sent when portal operator entered correct email and password.
Reset password	Reset password to administration panel	Hello! You are receiving this mail because someone initialized password reset for your account. If it was not you, you can ignore this mail. <button to reset password> Regards, <corporation>	Standard Admin Panel email sent when portal operator uses "reset password" button on login page. In Business Control also send when portal operator uses "reset password" action on staff member row.

Emails from Business Control to operator

Process	E-mail name	Topic	Details	Comment
Approval	BC_OPERATOR_PENDING_APPROVAL	Request approval	Hello! There is a pending request for a card with a limit greater than allowed in requestor's administration panel group. Please log in for more detailed information. Regards, <corporation>	Email sent to higher group operator when someone from group below wants to assign card with the limit exceeded group limit.
Approval	BC_OPERATOR_APPROVAL_ACCEPTED	Approval accepted	Hello! Your request to send card to <email> has been approved. You can check the details in the Administration panel. Regards, <corporation>	Email sent to requestor when someone from group higher (who is able to accept this kind of limit) accepted the approval.
Approval	BC_OPERATOR_APPROVAL_CANCELLED	Approval cancelled	Hello! Your request to send card to <email> has been cancelled. You can check the details in the Administration panel. Regards, <corporation>	Email sent to requestor when someone from group cancelled the approval.
Approval	BC_OPERATOR_APPROVAL_REJECTED	Approval rejected	Hello! Your request to send card to <email> has been rejected. You can check the details in the Administration panel. Regards, <corporation>	Email sent to requestor when someone from group higher (who is able to accept this kind of limit) rejected the approval.
Approval	BC_OPERATOR_APPROVAL_CARD_CHANGED	Approval card changed	Hello! Card changed on your request to send card to <email>. You can check the details in the Administration panel.” Regards, <corporation>	Sent in the rare case when card have to be changed to meet the requirements (original card has expiration date earlier than approval end date).
Mobile reapproval	BC_OPERATOR_PENDING_MOBILE_APPROVAL	Request to change limits from mobile	Hello! There is a pending request to change card limits from mobile application for a card <last4digits>. Please log in for more detailed information. Regards, <corporation>	Email sent to requestor when mobile end-user sent request for changing the limit.

Emails from Business Control to end-user

Process	E-mail name	Topic	Details	Comment
Card received	BC_USER_PENDING_CARD	A payment card has been assigned to you.	Hello! To se the card, you must have the <corporation> Wallet application installed and an account created. Using this code in the application, you can assign the card to your account - <activationCode>. After this action you will be able to use all features of the application and make payments. Regards, <corporation>	Email sent to end-user every time when new card has been assigned.
Card adding	BC_USER_NEW_CARD	A new card has been added to your account.	Hello! You are receiving this mail because a card provided by <corporation> has been added to you account. Through the <corporation>Wallet application you can monitor your available balance and completed transaction on an ongoing basis. Regards, <corporation>	Email sent to end-user when card has been properly added to the account.
Card expiring	BC_USER_CARD_EXPIRING	The temporary card issued to you by <corporation> is no longer valid.	Hello! The temporary card issued to you by <corporation> is no longer available for use. The card <last4digits> has been removed from your account. You do not need to take any action, this email is for awareness only. Regards, <corporation>	Email sent to end-user when assigned card is no longer valid (cancelled, locked, removed or just expired).
Card expired	BC_USER_CARD_EXPIRED
Card locked	BC_USER_CARD_LOCKED	Your card has been locked.	Your card <last4digits> issued by `<corporation>` has been blocked. Regards, <corporation>	Email sent to end-user when assigned card is locked.
New T&C	BC_USER_PENDING_TERMS_AND_CONDITIONS	New terms and conditions.	Hello! There are pending Terms and Conditions for acceptance. To keep receiving cards from Issuer, please log in and accept pending Terms and Conditions. Regards, <corporation>	Email sent to end-user when Issuer updated the T&C and an end-user action is required to obtain a new card. This email is send only when a new card is assigned. Even if Issuer changed T&C before and no card has been assigned the email shouldn't be send.

Push notifications from Business Control to end-user

Process	Topic	Details	Comment
Card redemption	New card.	A card has been assigned to your account. Check the budget details in the app.	Push notification sent to end-user when a new card has been assigned to logged account.
Mobile approval	Mobile request to change limits reviewed and accepted.	Your request to change card limits has been reviewed and accepted. Details are available on alerts screen within mobile application.	Push notification sent to end-user when a mobile request to change limits has been reviewed to operator from original group and group higher. Basically send when double-check on portal has been made. This case is only possible when the requested limit exceeded the original group limit.
Mobile approval	Mobile request to change limits rejected.	Your request to change the assigned card limits has been rejected. Details are available on alerts screen within mobile application.	Push notification sent to end-user when a mobile request to change limits has been rejected.
Mobile approval	Mobile request to change limits accepted.	Your request to change the assigned card limits has been accepted. Details are available on alerts screen within mobile application.	Push notification sent to end-user when a mobile request to change limits has been accepted.
Transcation	Transaction declined.	Card ending <last4digits>; Purchase of <currency&amount> was attempted at <merchant> and declined per your settings.	Push notification sent to end-user when a transaction has been declined during processing.

Business Logic and Groups

This section contains all necessary information about key business processes in the system.

8.1 Groups

The group hierarchy always has a tree structure with one top group named Root Group. Other groups are below in the hierarchy and there can be unlimited of them on each level. There is no limit of levels or branches.

Group limits

To understand group limits, it is important to remember that these limits are related only to the card assignment process itself. They have no direct relationship to the corporation's limits. They are used to limit the ability to assign cards within the organization structure.

Sample group structure:

Assumptions

Approval Limit - This limit determines the maximum amount with which anyone in the group can assign a card to a user.
Spend Limit - This limit determines the maximum amount on a card that can be accepted in a given group if an assignment confirmation request comes in from a group with a lower limit.
Cumulative limit cannot exceed Spend limit of group from which the card is assigned. If Cumulative limit during assigning to the card exceeds Spend limit then card request will send to right parent group to approve.
PO group has Approval limit 500 and Spend limit 500.
PO Junior group has Approval limit 200 and Spend limit 200 also.

Case

Description

Result

1 – green path

User from PO Junior group wants to assign card with limit 200 to enduser.

It is possible without additional confirmation.

2 – yellow path (direct group above)

User from PO Junior group wants to assign card with limit 300 to enduser. It is possible with additional confirmation from higher group (group with Approval limit higher or equal to 300).

Approval goes to PO group after the creation to get the confirmation.

3 - yellow path (another group above)

User from PO Junior group wants to assign card with limit 600 to enduser. It is possible with additional confirmation from higher group (group with Approval limit higher or equal to 600).

Approval goes to group which could accept the limit (higher the PO group).

4 – red path (no group to handle)

User from PO Junior group wants to assign card with limit 1600 to enduser. It is possible with additional confirmation from higher group (group with Approval limit higher or equal to 1600). In the group structure there’s no group with possibility to handle this limit.

Card assignment has been declined.

Card assignment statuses (approval statuses)

The table below contains all approval statuses that can occur in the system. Each status is described by a definition of occurrence. Knowledge of the table contents is necessary to understand the next two subsections.

Status	Description
CREATED	When an Approval is created with a limit higher than the group of the person creating it but lower than the group limit above.
ACCEPTED	When an Approval is created with a lower limit than the creator's group OR accepted by a higher group. It changes to DELIVERED status after registration is complete and card is redeemed by end-user.
CANCELED	When an Approval with status CREATED, ACCEPTED or PREPARED is cancelled by the anyone from creator group.
REJECTED	When an Approval with status CREATED is rejected by the group above.
EXPIRED	When an Approval with the status CREATED is not accepted/rejected or status is ACCEPTED but the card has not been redeemed by end-user within the given Approval time (until the end of the ValidTo date).
PREPARED	When approval has been ACCEPTED, redeemed by the end-user and is waiting for the start of the Approval.
DELIVERED	When an Approval is accepted and CARD REDEMPTION is created, the process of issuing the card to the end user is triggered.
FINISHED	When an Approval with status DELIVERED exceeds the end date of assignment.
REAPPROVED	When a reapproval is created for a given Approval that is in Accepted/Delivered status.
LOCKED	This is a status of a card (not an approval) but we display it on the diagram below to show that Delivered is the only state of a approval on which we have action to lock and unlock card.

Approval state machine

The diagram below shows Approval's state machine - that is, the states it can reach and the sequence of changing states.

Actions available on approvals:

Created: Accept, Reject, Edit, Cancel.
Accepted: Cancel.
Preprared: Cancel.
Delivered: Lock, Unassign, Edit.
Locked: Unlock.
Rejected: —
Expired: —
Finished: —

Rules:

Accept and Reject are available only when the request to change the limits comes from a mobile user from the same group OR when the approval creator has added an approval with an amount exceeding the group's limit.
Cancel is available to approval creator and operators from creator group. The group above does not see Cancel.
Edit is available to operators from creator group and operators from groups higher in the hierarchy.

Assignment lifetime flow

The way approvals are organized in flow is one line of transition from the first to the last correctly created (created) or delivered to the end user (delivered). This line can be followed by "next" and "previous". There can be branches from the main line - canceled, rejected, expired, but it is not possible to get to them via "next". There's no possibility to make a reapproval from status finished.

Card status

A card as an entity used to create a specific assignment can have different status in the system, depending on the state it is in.

Status	Description
Verified/Active	This means that the card has been correctly added to the system and can be used by assigning it to an end user.
Locked	This status indicates that the card has been manually blocked by the portal operator. There is no automated process in the system that results in the status changing to locked.

Transaction status

Status	Description
Authorized	Transaction has been authorized by the Issuer.
Declined	Transaction has been declined by the Issuer.
Cleared	Transaction has been cleared by the Issuer.
Reversed	Transaction has been reversed by the Issuer.

Web portal for companies

Operators can be added only from the panel. It is not possible to register in the system without an invitation. Basic administrators accounts that can be used to create a user hierarchy are provided with the panel instance.
In order to create a new portal operator account you have to log in to the panel using e-mail address, which is user login. Then go to the "Staff members" tab and fill in the required data. After filling in the role, personal data and e-mail address there will be sent a welcome message with an activation link for new account.

Once the email send process is complete, the invited operator will receive a message. It contains a welcome and an activation link - used to set a password to access Corporate Panel.

Clicking on the link redirects to the login page, where the operator will have to set a password during the first logging in. The required password standard is a minimum of 8 characters, at least one digit, one capital letter and one letter.

Operator must provide correct pair – e-mail and password. If the provided login is incorrect, a message informing the employee of an error “Incorrect e-mail or password” and the possibility of another attempt will be displayed.

If the data provided is correct, an authentication code is sent. This is required to complete the next step of the two-step login.

As last step application asks for code. Sent code has set validity time described in previous chapter. If code will not be provided in this time, login procedure must be started from first step.

Reset password procedure

In order to reset password, admin has to open the login page and click option “reset password” (located under e-mail and password inputs). In next step, admin must provide correct e-mail address.

After correct completion of the form you will be redirected to the login page with a popup notification displayed on the screen. At this time the password reset mechanism is activated and a unique link is sent to the operator.

If the provided e-mail is correct, reset password link will be delivered to the operator’s e-mail address.

Clicking on the link redirects to the reset password page, where the operator will have to provide his e-mail address and set a new password. The required password standard is a minimum of 8 characters, at least one digit, one capital letter and one small letter.

Change password procedure

From the portal operator profile it is possible to change the password without using the password reset procedure.

The form itself consists of 3 fields: the current password required to confirm identity, a new password that meets the security criteria, and a repeat of the new password to confirm the correctness of the data entered.

Main view

First view that is displayed after logging in is Home view. Operator can see basic information and charts.

Groups view

Once the authentication process is properly completed, the bank employee has access to the panel. He is shown the main screen of the system. Depending on the assigned rights group its appearance may vary. Different roles in the system have different tabs available.

The components that comprise the Business Control product operator portal are:

Main menu contains sections specific per logged role. In this case for corporate administrator: groups, cards, card aliases, staff members, reports and transaction history.
Admin Panel adjusted to the client’s colors and logotype.
List of the most important information referring to each aggregate (example: groups).
Buttons allows to perform multiple actions related to specific page. On the screen there are presented options in the context of groups management.
Actions allows to change the status of selected row or edit data.
Action buttons to open the profile of a logged in operator and to log out of the portal.

Sections

This section describes the functionality available to the Corporate Admin role, broken down by specific tabs on the portal.

Groups section

UI Elements:

Button - Add group,
Tree view of groups,
Button - Action for every row – To edit or delete selected group,
Button - Single row of list - To view details about selected group,
Button – Add group – To add a new group.

List includes following information:

Parameter	Description
Group name	Custom and internal name of Corporation Unit assigned during process of adding Issuer.
Number of portal users	Number of staff members assigned to a specify group. The number of members in child groups does not add up to the number of members in the parent group.
Card quantity limit	Number of cards assigned to staff members in a specify group.
Group limit	This limit determines the maximum amount with which anyone in the group can assign a card to a user and the maximum amount on a card that can be accepted in a given group if an assignment confirmation request comes in from a group with a lower limit.

Add group

This page appears after the user selected "Add group" button. The page contains a form for adding a new group in the hierarchy.

UI Elements:

Field - Name (required),
Drop-down-list – Pick a group,
Button – Cancel,
Button - Save.

Edit group

The page contains a group edit form.

UI Elements:

Field - Name (required),
Button – Cancel,
Button - Save.

Group details

A page containing a list of members and limits related to selected group.

UI Elements:

Button - Actions.
Name of list.
List view of administrators .
Actions:
- Button – Add sub-group.
- Button – Add group member.
- Button – Set limits.
Button - Action for every row.
- Button - Delete for selected row.
- Button - Edit for selected row.
- Button - Reset password for selected row.

List includes following information:

Parameter	Description
Role	Role of administrator (Corporate Admin, Corporate Manager, Corporate User).
Email	Email address of Operator – login to the portal.
First name	First name of Operator.
Last name	Last name of Operator.

Limits tab

This tab contains the available limits applied on the selected group (i.e. the associated account with the limit of money to spend).

List includes following information:

Parameter	Description
Limit ID	Internal identificatory of limit in the system.
Limit name	Name of a limit, e.g. for delegation.
Group card limit	Limit of a cards that can be assigned in a group.
Group limit	This limit determines the maximum amount with which anyone in the group can assign a card to a user and the maximum amount on a card that can be accepted in a given group if an assignment confirmation request comes in from a group with a lower limit.

Actions:

Add sub-group.
Add group member.
Set limit.

To set limit to the group it After user clicks “Set limits” action they see list of accounts to assign.

Setting limits

After clicking “Set limit” Operator chooses account he want to use for this group. Then they have to fill Set limit form with information:

Group limit – amount in the same currency as account.
Card quantity limit – number of cards that can be assigned in the same time by all group members.
Set periodic quantity limit – number of cards that can be assigned daily, weekly or monthly.

Cards section

Awaiting cards tab

On this page there is a list of cards that require to take action: accept or reject. The card will be displayed on this list in consequence of one of actions:

Cardholder request to increase their limit through the mobile application.
Staff member from lower group assign card with higher limit than their group limit.

List includes following information:

Parameter	Description
Card ID	Internal identificatory of a card in the system.
Requester	First name and last name of cardholder or operator who requested a card or a change of limit.
Cardholder e-mail	E-mail to which a message about assigning a new card arrives.
Total limit	This limit determines the maximum amount which a cardholder can spend using a card.

When the card's validity start date is reached, an exclamation point icon is displayed next to the card's visual.

Active cards tab

On this page there is a list of cards that is currently active. The card will be displayed on this list in consequence of one of actions:

The card assignment period has started, the card has been generated and the end user has activated the card within the app.
The card assignment period has started, the card has been generated but the end user has not activated it yet (greyed out card).

List includes following information:

Parameter	Description
Card ID	Internal identificator of a card in the system.
Cardholder e-mail	E-mail to which a message about assigning a new card arrives.
Limit	This limit determines the maximum amount which a cardholder can spend using a card.
Current spend	This value shows the relationship between the money spent and the limit on the card.

Cards history tab

On this page there is a list of all assignments of cards in the system. The list includes every card assignment, even cancelled, rejected or finished ones.

List includes following information:

Parameter	Description
Card ID	Internal identificatory of a card in the system.
Cardholder e-mail	E-mail to which a message about assigning a new card arrives.
Limit	This limit determines the maximum amount which a cardholder can spend using a card.
Current spend	This value shows the relationship between the money spent and the limit on the card.
Status	Approval status of a card.

Card assignment

Clicking on the “Assign card” button takes Operator to Assign card form view. The card assignment form is the most important screen in the system. It allows to enter the data for which a card will be generated and assigned. Currently, only the option to create virtual cards is available.

The form consist of sections:

Select type of card (virtual or physical).
Cardholder data - Operator chooses the cardholder for whom the card should be assigned (from the predefined list or using a form). If we choose a cardholder from a predefined list, an assigned card will be displayed in the app right after clicking "Save" on the form. If we choose the "Add new cardholder to the list" option then the cardholder needs to redeem the card on their own by providing codes from e-mail and SMS.
Card visual - Operator can change the default visual for a card visible in cardholder mobile application. Corporation or Issuer can provide their own visuals so they can be also visible in this section.
Limits – Defining the account in specific currency related to the card, total amount as available limit for expenses and card assignment period along with timezone.
Merchant Category Codes allows to define merchant codes for which the card will work or codes that will define a declined transaction.

If user marks "Set additional limits" another four fields appear. All of them are in entry value "Unlimited". This means that all kind of transaction are available for this card. If operator chooses "Limited" they need to provide limited amount and period (per day, per week or per month). Periodic value can't be greater than total amount. If operator chooses "Blocked" then chosen type of transactions will be disallowed.

There are four types of additional limits:

1. General limit - periodic limit on all kinds of transactions. This value should be greater than remaining additional limits because it affects them.

2. Online payment limit - periodic limit on e-commerce payments.

3. ATM limit - periodic limit on ATM withdrawals.

4. Foreign transaction limit - periodic limit on transactions in a different currency from account currency.

Card details

After clicking on single row on Awaiting cards, Active cards or Cards history list Operator is directed to Card details screen. On this view there are sections:

Basic data: Card visual, Last 4 digits, CVC, Expiry date, card ID, Account, Requester name, Cardholder e-mail, Cardholder phone number, Balance, Issue date, Current spend, Status.
Use of the card – allowed way of paying by the card (available options: push provisioning and e-commerce payments).
Limit details: Total limit, Start date, End date, Period, Periodic amount.
History of transactions with filters – table with the same columns as on Transaction history view.

Accounts section

On this view the list of accounts which have been assigned to a corporation is displayed. The example shown contains 3 available accounts for a corporation. Each account can have only 1 currency, which is the currency of the cards generated under that account.

List includes following information:

Parameter	Description
Name	Name of account.
Account number	24 digits number of account.
Balance	Current amount on the account with currency.

6.3.1 Account details

On this view detailed information of account are displayed.

UI elements:

Statement – button for generating report with income and expenses.

Below there is a list of cards connected to this account and transactions made by cards related to the selected account.

6.4 Staff members section

On this view the list of Corporate Panel Operators is displayed.

UI elements:

Button - Add staff member.
Button - Action for every row – To edit or delete selected staff member or reset their password.

List includes following information:.

Parameter	Description
Role	Role of a Operator (Corporate administrator, Corporate manager, Corporate user).
E-mail	E-mail that Operator use to login to Corporate Panel.
First name	First name of Operator.
Last name	Last name of Operator.
Group	Group to which Operator belongs.

6.4.1. Add staff member form

Clicking on the “Add staff member” button takes Operator to Add staff member form view. The form consist of fields:

First name (required),
Last name (required),
E-mail (required),
Role (required) – select from drop-down list: Corporation administrator, Corporation manager, Corporation user,
Group (required) – select from drop-down list of group tree.

After clicking “Save” button the invitation e-mail is sent to the invited person.

6.5. Cardholders section

On this view there is a list of people who redeemed at least one card. This functionality was created to be able to check what transactions have been made by exact cardholder and cards that are assigned to them.

List includes following information:

Parameter	Description
First name	First name of Cardholder (end-user).
Last name	Last name of Cardholder (end-user).
Phone number	Phone number of Cardholder (end-user).
E-mail	E-mail that Cardholder use to login to mobile application.

6.5.1 Cardholder details

On cardholder details view information about enduser are displayed. Section “Basic data” contains information from Add new cardholder form:

First name,
Last name,
Phone number,
E-mail.

Below there is a list with two tabs:

Transaction history – list of transactions made by that cardholder (enduser) using all their cards,
Cards – list of cards assigned to that cardholder (enduser).

6.6 Reports section

Reports section contains files generated in the Corporate Panel and files added by Operators. File can be downloaded by clicking Download icon in every row. There are three tabs:

Transaction history – a list of zip files that contain folders with .csv file with list of transactions and pictures of receipts added in mobile application,
Card history – a list of csv files that contain reports from Card history view.

6.7. Transaction history section

This section contains list of transactions made by endusers.

UI elements:

Every row – to move to detailed view of a transaction,
Button - Generate transaction history report.

List includes following information:

Parameter	Description
Last 4 digits	Last 4 digits of a card.
User e-mail	E-mail of cardholder (enduser).
Date	Date of transactions.
Phone number	Phone number of cardholder (enduser).
Amount	Transaction amount with currency.
Status	Status of transaction.

6.7.1 Transaction details

The transaction details section contains a set of information about a specific transaction such as:

Parameter	Description
Transaction ID	Internal identifier of the transaction (Verestro ID).
Token ID	Token identifier used during the transaction.
Card ID	Card identifier.
Created at	Date of transactions.
Phone number	Phone number of cardholder (enduser).
Amount	Transaction amount with currency.
Currency	Currency od the transaction.
Status	Status of transaction.
ExternalID	External identifier of the transaction.
Transaction channel	Defines the channel used to perform transaction.
Merchant name	Name of merchant receiving the payment.
Type	Type of the transaction.
Customer ID	Internal identifier of the cardholder (enduser).

In list of receipts section there are pictures that end-user upload in mobile application.

Use cases

Below is a chart presenting group hierarchy to describe use cases on real structure.

Group limits

First account is created for the corporation during the process of adding the corporation. Second one can be added by the Issuer Admin. To be able to assign cards there must be a limit set to the highest group.

Issuer Admin creates account A for corporation.
Corporate Admin from Chief level group add limit for account A for Chief level group. Now only Corporate Admins from the Chief level group see this account.
Corporate Admin from Chief level group add limit for account A for Java group. Now Corporate Admins from group Java can see account A on Accounts list and can assign cards using this account.

Accept/Reject card

Use case 1: Group limit of PO: 100$.

Operator A from the group HR assigns a card with a total limit 100$. Card is created with a status Accepted. Actions available for this card for operators from PO group are: Edit, Cancel. Card is visible only on the Cards history tab.
Cardholder received an email notification with a card to redeem.

Use case 2: Group limit for HR: 100$ Group limit for Business: 200$.

Operator A from the group HR assigns a card with a total limit 150$. Card is created with a status CREATED. Actions available for this card for operators from PO group are: Edit, Cancel. Card is visible only on the Cards history tab.
Operator B from the group Business sees A’s card on the Awaiting cards and Cards history tab. Option available for this card for B are: Accept, Reject.
Operator B decides:
a. Accept - card changes its status to ACCEPTED and the cardholder receives an e-mail with a card to redeem.
b. Reject - card changes its status to REJECTED. No actions are available for this card. Operator A receives an e-mail notification about rejection.

Request changes as cardholder

Use case 1: Corporate admin from group A with group limit 100$ have assigned the card for the cardholder and requested change of limit is below 100$.

Cardholder chooses the “Request changes” button in the mobile app and fills the form.
All corporate admins from group A see a new request on the Awaiting cards tab on Cards list. He wants to change the limit from 50$ to 90$.
Until there is no decision we see 2 states of this card on Cards list - the active one is in DELIVERED status and requested one is in CREATED status.
Corporate admin decides:
a. Accept - card changes its status from CREATED to DELIVERED and card with previous limits changes its status to REAPPROVED. Only one card is seen on Cards history list.
b. Reject - card changes its status from CREATED to REJECTED and card with previous limits stays with status DELIVERED. Both cards can be seen on Cards history list.

Use case 2: Corporate admin from group HR with group limit 100$ have assigned the card for the cardholder and requested change of limit is above 100$. Limit of group above (Business) is 200$.

Cardholder chooses the “Request changes” button in the mobile app and fills the form.
All corporate admins from group HR see a new request on the Awaiting cards tab on Cards list. He wants to change the limit from 50$ to 150$.
Until there is no decision we see 2 states of this card on Cards list - the active one is in DELIVERED status and requested one is in CREATED status.
Corporate admin decides:
a. Accept - card stays with a status CREATED but disappears from the Awaiting cards tab for all users from the HR group. Request goes to the group above Business. Corporate admin from Business group decides:
i. Accept - card changes its status from CREATED to DELIVERED and card with previous limits changes its status to REAPPROVED. Only one card is seen on Cards history list.
ii. Reject - card changes its status from CREATED to REJECTED and card with previous limits stays with status DELIVERED. Both cards can be seen on Cards history list.

b. Reject - card changes its status from CREATED to REJECTED and card with previous limits stays with status DELIVERED. Both cards can be seen on Cards history list.

Redeem card

Use case 1: Start date of a card is actual date.

Cardholder receives an email with code to redeem card in mobile application. If they do not have an account, they receive an invitation email first.
Cardholder fills 6 digits code for redeeming card.
In the next step the cardholder receives confirmation code on the phone number that Operator has put in the Assign card form. Cardholder fills this code in a mobile application.
Card is redeemed and ready to use. In the Corporate panel card changes its status to DELIVERED.

Use case 2: Start date of a card is in the future.

Cardholder receives an email with code to redeem card in mobile application. If they do not have an account, they receive an invitation email first.
Cardholder fills 6 digits code for redeeming card before the start date of a card.
In the next step the cardholder receives confirmation code on the phone number that Operator has put in the Assign card form. Cardholder fills this code in a mobile application.
Card is redeemed but the cardholder can’t use it yet. In the Corporate panel card changes its status to PREPARED.
When the actual date meets the start date of a card, the cardholder can use a card. Then it changes its status to DELIVERED.

In both cases cards can be used until the end date of a card or until Corporate Admin unassign a card from the cardholder. Then the card changes its status to FINISHED.

Reassign card

Reassign card option can be used to assign a card for the same cardholder one more time.

Card changes its status to FINISHED.
Corporate admin chooses option “Reassign card” on card details or cards list.
Reassign card is displayed with already filled fields: Cardholder e-mail, cardholder phone number, account, total amount, periodic limit. All fields apart from cardholder e-mail and cardholder phone number can be changed.
After adjusting data, the Corporate Admin saves form.
Cardholder receives an email with code to redeem card in mobile application.

How to integrate with BC API as corporation

Onboarding

Essential steps before calling BC API:

1. This API requires Mutual TLS authentication. You can use the same certificate for all mTLS-secured APIs exposed by Verestro. If you don't have one, follow this instruction: Connecting to server-to-server APIs.

2. You should receive your corporationId, balanceId and certificate from Sparados. Optionally you can also receive personalized visuals and their Ids for your cards.

3. Now you can assign cards for your corporation members. Remember to save approvalId on your side because it will be needed in case of editing it.

Values used in BC API

Date format

We use ISO 8601 standard: year-month-day-T-hour-minute-second-Z.

where T is constant separating the date from the time and Z is Zulu time (Greenwich Mean Time (GMT)).

Example: 2023-05-22T10:00:01.953Z

Minor values

All numeric values used in our API are in minor. If you want to e.g. assign card with limit 100.50 EUR you have to send us 100500. Currency is not needed - it's always the same as currency of account/balance.

Currency

Card/approval is always created in the currency of account. Account can have only one currency although it is possible to make transactions in other currencies.

We always use UUID format for IDs in our project.

How to assign a card?

You should use POST /secure/approvals and provide data below. Required fields are signed with *.

rules.budgetMinor *	Amount in minor that user can spend using a card provided in the currency of account/balance.
rules.validityPeriod *	Validity of a card in UTC format.
rules.timezone *	BC API will adjust startDate and EndDate to exact time in provided timezone.
limits.amountMinor	Additional periodic limit value in minor provided in the currency of account/balance.
limits.timeUnit	Available values: daily, weekly, monthly.
limits.type	Available values: general, ecommerce, atm, foreign_amount. Types are descibed below the table.
purpose.ecommerce *	Now it should be always as true.
purpose.allowChangeRequest *	True - user can send a request to change limits on card. False - user can't send a request to change limits on card.
user.email *	E-mail on which will be sent information about assigned card.
user.prefix *	Prefix of a phone number of a user that can be used for authorization purpose.
user.phone *	Phone number of a user that can be used for authorization purpose.
balance.Id *	Id of a balance created for you corporation.
card.description	Description displayed on a card visual in user app.
card.visual.Id	Id of visual provided by Sparados. Null - default Sparados visual.

Additional limits

It's possible to set additional limits on a card. If they are left null our card issuing service sets a default value that is high enough to not be easily spent (legal need).

There are four types of additional limits:

1. General limit - periodic limit on all kinds of transactions. This value should be greater than remaining additional limits because it affects them. E.g. if the ATM limit is set to 100 EUR and the general limit is set to 50 EUR, the end user will be able to withdraw only 50 EUR from the ATM. Possible values: amount in minor or null.

2. Online payment limit - periodic limit on e-commerce payments. Possible values: 0, amount in minor or null.

3. ATM limit - periodic limit on ATM withdrawals. Possible values: 0, amount in minor or null.

4. Foreign transaction limit - periodic limit on transactions in a different currency from account currency. Limit is given in the currency of balance and it will be recalculated taking into account exchange rates and commission. Possible values: 0, amount in minor or null.

Possible time units for all additional limits:

daily,
weekly,
monthly.

Possible values:

0 - disabled. End user won't be able to perform online payments, withdraw from ATM or transactions in foreign currencies.

Value in minor - limited to requested value.

Null - unlimited. End user will be able to perform online payments, withdraw from ATM or transactions in foreign currencies.

What is the difference between approval and reapproval?

Approval is created by the corporation in the process of assigning a card. We don't name it simply a card because a card is generated when the end-user redeems a card and the start date of approval occurs. Approval is created earlier, right after calling endpoint PUT /secure/approvals/.

Reapproval can be created by the corporation while editing data on approval (using method PUT /secure/approvals/{id}) in status Delivered or by mobile user when they request a higher limit or change of validity end date. Requesting changes can be disabled by putting the value false in purpose.allowChangeRequest field while creating an approval.

What actions can I perform on approval?

When reapproval is accepted it changes its status to Delivered and replaces previous approval. It's essential to save its ID because from the moment of acceptance it's valid Id of this approval. Status of original Approval changes to Reapproved.

If user requests changes and corporation decide to edit original approval, reapproval of user will be cancelled.

Until reapproval is accepted, the terms of an original approval apply.

Statuses of approvals:

CREATED	Occur only when mobile user request changes on reapproval.
ACCEPTED	When an Approval is created. It changes to DELIVERED status after registration is complete and card is redeemed by end-user.
CANCELED	When an Approval or Reapproval with status CREATED, ACCEPTED or PREPARED is cancelled by corporation.
REJECTED	When a Reapproval with status CREATED is rejected by corporation.
EXPIRED	When a Reapproval with the status CREATED is not accepted/rejected or status of Approval is ACCEPTED but the card has not been redeemed by mobile user within the given Approval time (until the end of the ValidTo date).
PREPARED	When approval has been ACCEPTED, redeemed by the end-user and is waiting for card generation. Card is generated on startDate of Approval.
DELIVERED	When mobile user redeemed card. This is the state of approval in which transactions can be made with a card.
FINISHED	When an Approval with status DELIVERED exceeds the end date of assignment.
REAPPROVED	When a reapproval is created for a given Approval that is in Accepted/Delivered status.
LOCKED	This is a status of a card (not an approval) but we display it on the diagram below to show that Delivered is the only state of a approval on which we have action to lock and unlock card.

Statuses of an Approval:

Statuses of a Reapproval:

Actions available on approvals:

Created: Accept, Reject, Edit, Cancel.
Accepted: Cancel.
Preprared: Cancel.
Delivered: Lock, Unassign, Edit.
Locked: Unlock.
Rejected: —
Expired: —
Finished: —

How to take away card from end-user?

If user already redeem card (status of approval is Delivered) use PUT /secure/approvals/{id}/unassign method.

If user hasn't redeem card (status of approval is Accepted or Prepared) use PUT /secure/approvals/{id}/cancel method.

How to quickly increase or decrease available limit on a card?

You should use PUT /secure/approvals/{id}/increase_budget method.

To add another 10 EUR put the value:

"additionalBudgetMinor": 1000

To substract 10 EUR put the value:

"additionalBudgetMinor": -1000

Where can I see the transactions made by the issued cards?

Currently the only available way to see transactions is to login to Corporate Panel and go to Transaction history section.

What e-mails are sent to the end user?

E-mails can be adjusted to your corporation and sent in different language. Contact Sparados for details.

Email name	Sending reason
BC_USER_PENDING_TERMS_AND_CONDITIONS	Sent while new terms and conditions are applied to the issuer to end users.
BC_USER_CARD_EXPIRING	Sent 1 day before card expiration to end user.
BC_USER_PENDING_CARD	Sent to end user when new card was assigned and is waiting for redemption.
BC_USER_NEW_CARD	Sent to end user when new card was redeemed.
BC_USER_CARD_EXPIRED	Sent to end user when approval is finished.
BC_USER_CARD_DELETED	Sent to end user while card/approval was uassigned or deleted by corporation.
BC_USER_CARD_LOCKED	Sent to end user when card was locked by corporation.

@swagger="https://q4b-bc-api.upaidtest.pl/api-secure.yaml"

Business Control

Introduction

Intro slides

Business control

Overview

Purpose and scope

Terminology

Key Use Cases

Security

Architecture

Access and Configuration

Access solutions

Configuration

Time settings for individual functionalities

Automatic job configuration of Business Control

Requirements for password

Mobile apps configuration

Beta environment

Production environment

Roles in the System

Issuer Administrator

Corporate level

Corporate Administrator

Corporate Manager

Accountant

Mobile user - Enduser

Notifications

Emails from Admin Panel to operator

Emails from Business Control to operator

Emails from Business Control to end-user

Push notifications from Business Control to end-user

Business Logic and Groups

Group limits

Card assignment statuses (approval statuses)

Approval state machine

Assignment lifetime flow

Card status

Transaction status

Web portal for companies

Login procedure

First login - activation

Login procedure

Reset password procedure

Change password procedure

Main view

Groups view

Sections

Groups section

Add group

Edit group

Group details

Limits tab

Setting limits

Cards section

Awaiting cards tab

Active cards tab

Cards history tab

Card assignment

Card details

Accounts section

Use cases

Group limits

Accept/Reject card

Request changes as cardholder

Redeem card

Reassign card

How to integrate with BC API as corporation

Onboarding

Values used in BC API

How to assign a card?

What is the difference between approval and reapproval?

What actions can I perform on approval?

How to take away card from end-user?

How to quickly increase or decrease available limit on a card?

Where can I see the transactions made by the issued cards?

What e-mails are sent to the end user?